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There are two ways for the ATO to obtain materials from the offices of external professional accountants.
If this information is supplied, you are then required to provide reasonable facilities and assistance to officers in allowing them to access and copy the materials requested. You don't have to answer any questions except those that will help the ATO officers to locate the records.
ATO officers can copy computer records electronically or print a hard copy.
Their powers of access and information gathering do not override your right to avoid incriminating yourself.
There are guidelines which prevent the ATO from accessing documents which are confidential between taxpayers and their external professional accounting advisors. The guidelines don't apply to in-house accountants. The guidelines cover three types of documents: source documents, restricted source documents and non-source documents.
The ATO can ask to see source documents, which include traditional accounting records such as ledgers, journals, working papers for financial statements, profit and loss accounts and balance sheets.
They can also look at documents comprising the permanent audit file including those that outline an organisation's history, structure, chain of command, memorandum and articles, chart of accounts and any continuing contracts, such as leases.
"The ATO acknowledges that taxpayers should be able to consult with their professional accounting advisors to enable full discussion in respect of their rights and obligations under tax laws and for advice to be communicated frankly."http://www.ato.gov.au/corporate/content.asp?doc=/content/51010.htm
This allowance is called "The Accountant's Concession". If you invoke this concession, the ATO officers will have to have to contact their local access specialist.
Advice papers given to a taxpayer may be considered to be restricted source or non-source documents and access to them require exceptional circumstances.
Any communication by your client, or on behalf of your client to a lawyer is subject to legal professional privilege. It does not cover documents which provide evidence of transactions.
Armstrong Legal has a team of criminal lawyers who are experienced in dealing with the Austalian Tax office and the Australian Federal Police. If you have any concerns about your, or your client's legal rights and responsibilities in relation to an ATO search, call us today.
If you suspect that you may be under investigation, or if you have been charged with an offence, it is vital to get competent legal advice as early as possible. Our lawyers are highly specialised in corporate crime and will be able to guide you through the process while dealing with the various authorities related to your matter.